The construction industry is constantly evolving, with increasingly complex projects being undertaken. This complexity brings with it a need for detailed and effective handover processes. Project handover, a critical phase in the construction lifecycle, involves transferring a completed project along with all necessary information and resources to the owner. Traditionally, this process has been fraught with challenges, often perceived as a stressful hurdle for both the contractor and the owner. However, a well-managed handover process is vital for the long-term success and maintenance of a building. One innovative approach to enhancing this process is through the use of training films.


The Role of Training Films in Project Handover

Training films have emerged as a powerful tool in the construction industry, particularly in the project handover phase. These films provide a visual and auditory representation of complex information, making it more accessible and easier to understand. For new construction and development projects, training films can be instrumental in:

Standardizing Information Transfer

Consistency in how information is conveyed reduces the risk of misunderstandings or missing details.

Clarifying Complex Processes

They break down intricate construction details into digestible content, ensuring that all parties fully understand the project’s intricacies.

Enhancing Engagement

Visual content is more engaging and easier to remember than text-heavy manuals or documents.

Facilitating Long-Term Maintenance

Training films can serve as a reference for future maintenance staff, providing insights into the building’s construction and operational nuances.

Planning and Creating Effective Training Films

Understand the Scope

The first step in creating a training film is understanding the project’s scope. This involves a thorough analysis of the building’s systems, construction methods, and any unique features that require explanation. This understanding forms the foundation of the content to be covered in the film.

Collaborate with Experts

Collaboration with construction managers, architects, or engineers is crucial. These experts can provide insights into the most critical aspects of the building that should be highlighted in the training film. Systems often require extensive training, in which case StoryTrack can work directly with subs including HVAC, Electrical, specialized equipment, IT, etc.

Design the Series

Developing a well-structured training series often includes custom titles and animation. This phase involves planning how the information will be presented, the sequence of topics, and the incorporation of visual aids like diagrams, animations, and on-site footage.

Ensure Production Quality

High production quality is vital. This doesn’t necessarily mean high-end cinematic effects but clarity in audio and visuals, professional narration, and effective editing. The goal is to produce a film that is engaging and clear in its messaging. One obstacle is often the loud ambient audio in mechanical rooms. This can be diminished with specialized audio tools in post-production, but it’s important to isolate the sound while on-site for the filming.

Including Classroom Learning

Incorporating classroom presentations, real-life scenarios, or simulations can significantly enhance understanding. Demonstrating common issues or maintenance procedures within the film can prepare the owner for future eventualities and prepare the operations team for staff turnover and refreshers.

Integrating Training Films into the Project Handover Process

Early Introduction

Introduce the concept of the training film early in the construction process. This allows for the incorporation of specific requests or concerns from the building owner into the film.

Accessibility and Updates

Ensure that the training film is easily accessible post-handover and consider updates if significant modifications are made to the building in the future. When you work with StoryTrack – we keep your project files handy, so updates can be done cost-effectively.

Integrating training films into the project handover process can revolutionize how information is transferred from contractors to building owners. By providing a clear, concise, and engaging medium for conveying complex information, these films can help mitigate the stress of handover, ensure a smoother transition, and contribute to the effective long-term maintenance of the building. As the construction industry continues to evolve, embracing innovative tools like training films will be key to managing the complexities of modern construction projects.

Like What You See?

Interested in learning more about how training videos can enhance your next construction project? Contact us to schedule a free 30-minute consultation. We’d love to hear from you.

About the Author

Lori Dowd

Lori Dowd is an award-winning filmmaker and founder of StoryTrack Studio. For over 20 years, she has directed and produced programming for a range of corporate, non-profit, online and broadcast partner/client.